Dropbox

DROPBOX is an internet tool that offers File Hosting services.

It provides users the opportunity to store their data or any document, photos or videos online. It is also very convenient because anyone with a Dropbox account, can access the files stored from the Dropbox website from any computer or mobile phones.  Any file that is saved or updated on your DROPBOX account will automatically save the file to your computer, phone and website. No need to email updated versions of your documents to yourself again.

Because of its file sharing feature, DROPBOX allows the user to share their files to anybody to whom they allow access to their files.

DROPBOX, for free accounts can store up to 2GB of space.

If you want to secure your files — documents, photos and videos — store them online through DROPBOX. Then you won’t have to worry about losing your files again!

Here is a short tutorial on how to install and use Dropbox.

Time Tracking your Clients

Are you a Virtual Assistant with numerous clients?

Or do you supervise a team of Virtual Assistants?

Easy Time Tracking (ETT) is a tracking and billing software that you may want to consider purchasing.

ETT has many salient features:

a. You can track the time of hours worked per client through their time tracker feature.

b. You can produce, print, or email timesheet reports to your clients for easier billing.

c. Synchronize online time tracking so you can continue to track your work hours wherever you may be.

d. Generate professional looking invoices based on timesheets, taxes, expenses and payments.

Easy Time Tracking will surely be a big help for any VA, especially for those with voluminous workloads, multiple clients, or working with a team.

East Time Tracking software has a free version available online.  However, there are also different versions with better features which may be purchased online.

Here is a tutorial on Easy Time Tracking…

Log Me In

Sometimes in our work as a VA, we need to be able to gain access to our client’s computer. Or vice versa.

LogMeIn may provide us a solution.

LogMeIn has a free software that allows remote access to to our laptop or desktop so that we can open files, check our email, check our Facebook and Twitter accounts, run programs from any computer, iPad or mobile device through the internet.

It’s like being able to work on our computer (or our client’s computer) even if we are in a different location.

Oh, by the way, LogMeIn has an extra security feature. It boasts of having the highest level of security in computer software. The same one used for online banking.

Awesome, isn’t it?

Let me walk you through the simple steps of creating a LogMeIn account…

Invoicing Online

Why do we work?

There are a lot of reasons why we seek gainful employment. Some people say it’s to be able to use their talents, to express themselves, to fulfill a need, or some other reason. However, we have to  admit that the primary reason why we go to work is to earn a living and provide for  our needs and the needs of our loved ones.

As a Virtual Assistant, we would like to have an efficient monitoring of our income and expenses.

Sage Billing Boss is one of the internet tools available online that will largely benefit us.

Sage Billing Boss is an online invoicing tool that create, send and track the status of invoices.  Hence, receiving payments faster and swifter!

Want to know more about this online invoicing internet tool?

Here is a short tutorial on Sage Billing Boss…

 

Google Docs

 

Google Docs is a free online internet tool which makes communication between two parties easier. For example, If I invite my client to collaborate on a document with me, he/she gains access to my document. He/she can view my work, and together we can work on our project online… in real time!

Now, that makes our work easier and faster, doesn’t it?

Mind you, Google Docs is not only limited to Document files. It is likewise available for Spreadsheets, Presentation files, Forms and Drawings.

Managing files, saving and uploading them,  and sharing it with others is made much easier through Google Docs.

 

Sharing Files Online

Ge.tt is an internet tool that allows file sharing and file publishing in real time. It allows you to share all typesof files such as documents, videos, music or photos by sending it through email, Facebook or Twitter. You can even track the number of people that have downloaded or viewed your files through Ge.tt.

Ge.tt is purely internet based and you work directly from your browser. No need to upload a special software or install a plug in. No need to create an account (unless you would like to). With Ge.tt you can start sharing from your browser in just a few seconds.

What’s more? Ge.tt provides up to 2GB of storage space for FREE.

Here is a short tutorial on how to use Ge.tt

Protect your Computer from Spyware

Working online is exciting. The world of cyberspace provides us with so much to explore. However, if the computer we own, is our main work horse, so to speak, it is just right that we take good care of it.

A basic requirement for computer maintenance is exerting an effort to safeguard it from computer virus and malware. As defined by Wikipedia:

A computer virus is a computer program that can replicate itself and spread from one computer to another.

Malware, short for malicious software, is software used or created to disrupt computer operation, gather sensitive information, or gain access to private computer system. 

One of the most common forms of malware is Spyware. Spywares are unknowingly installed on our computers to gather information about the user. Usually, they are difficult to detect.

With all the information aforementioned, users of computers undoubtedly must have anti virus and/or anti spyware installed. There is an array of choices available online, one of them is AVAST.

AVAST is a free anti virus and anti spyware software or internet security. The free version blocks viruses and spyware from getting into your computer. There are paid versions available that offer additional benefits.

Make sure that your computer is safe and secure. Use AVAST and let me show you how …

Scheduling your Appointments

Google Calendar is helpful in doing our work as Virtual Assistants.

With loads of work to carry out, scheduling is the key for us to be able to perform our tasks efficiently.  Keeping a schedule helps us make sure that we won’t forget an important event, appointment, or deadline that we should meet.

Google Calendar is advantageous because it’s free, readily available online, and it has a lot of features that are worth considering.

What features am I talking about?

Well, for starters, almost everybody I know use Google. So it’s readily accessible. Another feature it has is that Google Calendar gives us the option to share our calendar with somebody we would like to share it with. In our case, we can help our clients in keeping track of their appointments.

If you would like to try this out… here is a simple tutorial on how to use Google Calendar that I prepared… check it out!